The Human Resources Generalist will perform a wide variety of functions in the area of Human Resources. The Human Resources Generalist reports to the Director of Human Resources.
High School Diploma or GED with 4 years of experience, AA degree with two (2) years of experience, Bachelors degree with 1 year of experience. Experience should include progressive Human Resources responsibilities.
Leave of Absence administration experience is highly preferred.
Ability to accurately word process at 50 wpm
Strong knowledge of word processing, spreadsheets, and HRIS
Valid California driver's license, proof of auto insurance, and personal transportation
Processes all responsibilities related to Leaves of Absences (LOA) that include but are not limited to; FMLA, CFRA, PDL, School Activities, and Voting Leave.
Processes all requests for COVID LOAs.
Initiates in conversations with employees in regards to their LOA requests in a manner that reflects empathy and care.
Assist employees with various LOA questions.
Sends LOA request documents to employees when requested.
Designates all LOAs.
Tracks LOAs for appropriate reporting.
Completes requests from State Disability Insurance and Paid Family Leave as needed.
Process LOA bi-weekly PTO and EIB reports.
Enters hours to be paid into timecards for employees on LOA as applicable.
Reports to Workers Compensation Carrier COVID-19 cases to ensure compliance with SB 1159.
As assigned assist in compiling a various statistical data and reports.
Reviews employee cases that pertain to EIB COVID and EIB Fire Benefits and assigns benefits for qualified employees.
Assists employees with a various bereavement LOA matters and processes extended bereavement LOAs.
Processes PTO donations requests.
Collaborates with Chief Medical Officer, Chief Nursing Officer, Director of HR and other employees in regards to a variety of pandemic endeavors.
Process requests for EIB COVID, EIB Fire, and other EIB and/or PTO benefits.
Reviews employee timecard and pay records for employees that take LOAs to verify amount of benefit share of costs owed.
Communicates with employees and the finance/payroll department in regards to benefits share of costs owed to make arrangements to collect amounts owed.
Enters and adjusts PTO/EIB hours in Human Resources Information System (HRIS) for employees that take a LOA.
Administers all aspects of the HRIS in regards to LOA administration.
Assists and engages in initial conversations with employees regarding to declination requests for annual Flu Vaccines.
Assists and engages in conversations with employees regarding requests for LOAs and/or reduction of work hours due to a variety of reasons to provide assistance and recommendations.
Participates in new employee orientation and new supervisor/leader training by conducting various presentations regarding LOAs and other Human Resources matters.
Job shares the responsibility of conducting ergonomic evaluations and presents ergonomic evaluation outcomes and recommendations to Supervisor to resolve the ergonomic issues.
Assists with a variety of Human Resources projects and/or work duties.
May serve as a back-up for a variety of workers compensation matters.
As needed may assist with Benefit Open Enrollment activities.
As needed reviews benefits available with new hires.
As needed files miscellaneous documents in employee personnel files.
Performs other duties as assigned
Knowledge, Skills and Abilities
Knowledge of organization policies, procedures and systems
Knowledge of office management practices and techniques
Knowledge of federal and state employment laws
Knowledge of personnel policies and procedures specific to job assignments
Knowledge of grammar, spelling and punctuation to type from draft copy in English
Knowledge of payroll procedures
Knowledge of basic mathematics to make calculations, balance and reconcile figures, and make changes accurately
Ability to review and edit reports and correspondence for accuracy and completeness
Skill in mediation and negotiation
Skill in computer applications and 10-key
Ability to maintain confidentiality of sensitive personnel information
Ability to read, understand, and follow oral and written instructions
Ability to sort and file materials correctly by alphabetic or numeric systems
Ability to establish and maintain effective working relationships with employees and the public
Listens skillfully and displays a willingness and ability to acknowledge the needs,
expectations and values of others through the use of reflective listening and empathy
conveyance. Responds to needs in ways that are helpful and beyond expectation.
Communicate effectively by using welcoming words, proper tone of voice, appropriate
body language, eye contact and smiling with every interaction.
Ability to provide excellent customer service that is reflective of a culture that values
trust and respect.
TYPICAL PHYSICAL DEMANDS:
Must be able to lift up to 40 pounds
Must be able to hear staff on the phone and those who are served in person, and speak clearly in order to communicate information to staff
Must have vision with or without lenses that is adequate to read memos, a computer screen, personnel forms and other documents
Must have high manual dexterity for key boarding
Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, twist/turn, fingering and feeling
TYPICAL WORKING CONDITIONS
Work is performed in an office environment within a clinic setting. Involves frequent contact with staff and the public. Work may be stressful at times. Contact may involve dealing with angry or upset people.